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Swimming WA Annual General Meeting

  • Board Director Nomination Form: HERE
  • EOI Committee Nomination Form: HERE
  • Patron and Vice Patron Nomination Form: HERE
  • Life Membership Nomination Form: HERE

 

Please register your interest in attending 2018 AGM
via Email waswim@wa.swimming.org.au or
Phone (08) 9328 4599

 

Western Australian Swimming Association Inc. (Incorporated under the Associations Incorporation Act 1987) Trading as Swimming WA

NOTICE TO SWIMMING WA MEMBERS

In accordance with section 14.1(b) of the Constitution of Swimming WA, notice is given of the 2018 Annual General Meeting of the Western Australian Swimming Association Inc. trading as Swimming WA (SWA), to be held at;

Venue:             Wesfarmers Lecture Theatre

                        UWA Business School
                        Hackett Drive
                        Crawley

Date:                Saturday 6th October 2018

Time:               11:00am – 12:00noon

To ensure that your Club is eligible to vote, please confirm that it has affiliated with SWA for the 2018/19 season and nominated a delegate for 2018/19 to represent your Club at the AGM. Only Clubs affiliated with SWA for the 2018/19 Season and have complied with section 5.1.2.1(d) of the SWA Constitution are eligible to vote.

Please note that Club affiliation and the registration of your Club delegate must be completed and received by Swimming WA by 1:00pm Friday 21st September 2018 to ensure eligibility to vote.

 

Positions to be Elected;

SWA Board      Two (2) Directors (3 year Term)

There are two (2) positions of SWA Director to be filled at the election to be conducted at the upcoming Annual General Meeting. The following Directors Terms expire at this year’s AGM and they have indicated that they will not be seeking re-election;

 

In relation to the nomination process, all registered Financial Members of Member Associations are eligible to be nominated. As such, it is requested that this notice be disseminated amongst the Member Association’s eligible Members as soon as possible.

 

Positions to be Appointed;

SWA Board                                          Two (2) Elected Directors (3 year Term)

Positions to be Ratified; 

SWA Honorary Positions                       Patron (Mrs. Gina Rinehart)

                                                          Vice Patron (Mr. Peter Katsambanis)

 

Nominations for Elected Board Director;

Documentation is enclosed in respect of nominations for elected positions on the SWA Board.

Nominations for the elected position/s close 5:00pm Friday 14th September 2018 and must be delivered to, or received by mail at the Swimming WA office by that date; 

Attention: The Chief Executive Officer

Swimming WA
Beatty Park Leisure Centre
220 Vincent Street, North Perth, WA, 6006

 Or

Attention: The Chief Executive Officer

Swimming WA
PO Box 205

Leederville, WA, 6903

Nominations, which can only be submitted on the correct form(s), must be signed and addressed to the Chief Executive Officer Mr. Darren Beazley and must include a CV of the nominee.

Late nominations cannot be accepted.

 

Nominations for SWA Life Membership;

Documentation is enclosed once more with respect of nominations for the appointment of SWA Life Membership. These documents were distributed previously on Friday 10th August 2018.

Nominations for Life Membership close 5.00pm Friday 7th September 2018 and must be delivered to, or received by mail at, the SWA office, Beatty Park Leisure Centre, Vincent Street, North Perth by that date. Nominations, which can only be submitted on the correct form(s), must be signed and addressed to the Chief Executive Officer.

Mailed nominations should be addressed to PO Box 205, Leederville, WA 6903, to be received before the closing date.

Late nominations cannot be accepted.

 

Expressions of Interest for SWA Board Committees and Operational Committees (Committees of the CEO);

Under the SWA Constitution Section 32, SWA Board Committees will be appointed rather than elected. Documentation is enclosed for expressions of interest for the SWA Board and SWA Operational Committees. The Term of appointments will be two (2) years. The SWA Board has the power to create additional Committees, but at minimum these committees must include;

 

The Terms of Reference for each Committee is available on the SWA website under the tab marked ‘About Us’ – ‘SWA Board and Committees’. The SWA Board will consider all expressions of interest for the SWA Board Committees and make the necessary appointments.

Expressions of interest must be received no later than 5:00pm Friday 14th September 2018.

Late expressions of interest cannot be accepted.

 

Voting Method;

In accordance with SWA Constitution Section 23, Clause 23.2 (e);

“If the number of nominations received for the Board is equal to the number of vacancies to be filled or if there are insufficient nominations to fill all vacancies on the Board, then those nominated shall only be duly elected”.

Should there be more than two (2) nominations for the vacant Elected Director positions, SWA Constitution Section 23, Clause 23.2 (f) shall apply;

“If the number of nominations exceeds the number of vacancies to be filled, a secret ballot shall be taken in such usual and proper manner as provided by the Constitution and By Laws.”

In that eventuality, the SWA Board has determined that votes will be received by, and counted by, an independent third party and it has appointed Elections Australia Pty Ltd. to manage the online voting process.

The Agenda for the 2018 AGM, voting instructions, and relevant papers, will be distributed by 5:00pm Friday 21st September 2018. Electronically completed ballot papers must be registered with Elections Australia Pty Ltd. (as per instructions yet to be distributed), by no later than 12 noon Friday 5th October 2018. No other method of voting is acceptable.

Please have your Club Delegate Register with the SWA Membership Department no later than 1:00pm Friday 21st September 2018. I look forward to your attendance at the 2018 AGM.

Your sincerely,

Darren Beazley
Chief Executive Officer

 

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