Club Resources

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Club and Region Re-Affiliation 2022/23

President Forums


  • WHS Act Changes: How it effects your club
  • This workshop will outlines the primary duty that organisations employing workers and engaging volunteers have under the Work Health and Safety Act.

    It will explain in easy to understand language how to meet this duty.

    Who must comply?

    If you do not employ anyone and everyone in the club are without payment or financial reward (they may receive out of pocket expenses) the law still recognises volunteers as workers. Volunteer clubs do not fall under the WHS Act but it is a good idea to comply with the general WHS duties.

    If you pay anyone to carry out work your club and the volunteers it engages are covered under the WHS Act and therefore you have work health and safety duties.

    This workshop will be run by Safety Solutions WA who are a Western Australian based workplace health and safety consultancy engaged by Swimming WA to assist clubs to understand:

    • Duties under the Work Health & Safety Act
    • What are the changes and how it will affect you?
    • Penalties and Breaches

    Guide: Work health and safety for volunteer organisations

  • Part 1 - NEW Competition Structure & Metropolitan Zones
  • Following the Swimming community soft launch of the new competition structure, you are able to view the content video below and the slides. 


  • Coaching Contracts with Croftbridge
  • Join Tim Lethbridge from Croftbridge Legal to learn the life cycle that is contract agreements. 

    Whether your club has volunteer, contractor, or employed coaches or various other positions. At time you will may need to advertise the role and recruit for someone new. 

    Tim will be sharing his knowledge across the sector with tips & tricks to make this easier on volunteer committees, also how to handle when things might not turn out how everyone expected.

    • setting up your employment contracts and policies to minimise the scope for disputes;
    • the performance management process;
    • managing allegations of misconduct;
    • managing extended absences due to illness or injury (including ‘stress leave’);
    • the dismissal process; and
    • potential legal claims that can result.

  • Part 2 - NEW Competition Structure & Metropolitan Zones
  • Following the Swimming community part 2 of the soft launch of the new competition structure, you are able to view the content.

  • Building a Positive Club
  • It is easy to get lost in actioning operational objectives, ie, when is the next fundraiser, we need more volunteers or how do we engage our parent members earlier. 

    The aim for this webinar is to discuss the strategies that club committee members can implement to better manage their operations and have to provide clearer expectations for their members. Join Swimming WA CEO Sophie Row for her key ingredients to Building a Positive Club. 

  • Insurance Explained with Marsh
  • Please join the Marsh Insurance team to present what is included in your club insurance with affiliation to Swimming WA. 


  • Fuel to Go & Play Kickstarter Resources
  • SWA Brand and Logo
  • Clubs can access the Swimming WA logos at this Dropbox link

    All Clubs are encouraged to incorporate the Swimming WA logo in their branding and Club uniforms. For advice on how to do this please refer to the Swimming WA Brand Guidelines. Please ensure you receive sign off on logo use by Swimming WA before going to print/manufacture.

    The Swimming WA logo in blue and orange below can be downloaded as a PNG image to use for club merchandise branding etc.

    For dark-coloured club merchandise, we recommend using the white SWA logo with the transparent background below so the SWA logo will be more defined on your merchandise. 

    Please note, the white SWA logo will not be visible when the PDF is viewed. Simply download the PDF and save the image. 

    Swimming WA blue & orange logo
  • Club Administration Forms
  • Mutual Obligations
  • Swimming WA Membership/Affiliation – Mutual Obligations:

    As the State body for swimming in Western Australia, Swimming WA is committed to growing and strengthening the sport in our State. Swimming WA is one of the leading sporting organisations in Western Australia, representing 81 Clubs and more than 12,000 Members across the State.

    Since it was founded in 1902, Swimming WA has benefited greatly from the service, visionary contributions, integrity, and philanthropy of many volunteers, supporters and businesses. This generosity has helped serve current and past generations of Western Australians.


    Swimming WA will:

    • Energetically and consistently work to sustain and advance Swimming WA’s mission and vision through integrity, values, purpose, quality and reputation;
    • Actively grow participation in the sport of swimming in Western Australia;
    • Support and enhance the sustainability of Swimming WA and its Clubs providing guidelines, resources and tools to assist with excellence in governance;
    • Align infrastructure development and access with growth in participation;
    • Deliver competition Meets and corporate events to the highest standards;
    • Support and sustain high performance by WA swimmers, Coaches and officials;
    • Progressively and inclusively lead swimming and other aquatics sports in WA through lobbying and excellence in governance and management.


    In return, Swimming WA Clubs will support Swimming WA by:

    • Adhering to the Swimming WA/Swimming Australia Limited (SAL) policies. In particular, Club Committee Members should be fully informed of the responsibilities of the following three policies:
      • Safe Sport Framework;
      • Privacy policy and;
      • Gambling, Betting and Match Fixing policy.
    • Act as ambassadors of the sport conducting ourselves in word, and deed – whether as Committee Members, volunteers or swimmers. Swimming WA Members are bound by the Swimming Australia Codes of Conduct, which again can be found on the above website.
    • Club Presidents are expected to actively engage in the Annual General Meeting, quarterly Presidents’ forums, Annual Swimming WA Conference and the Westpac Swimmer of the Year Awards. Club Presidents have a duty to be fully informed in the contents of the Annual Report and the Swimming WA Board’s recommendations.
    • Willingly interact and participate in all Swimming WA initiatives, creating a strong collaborative relationship between the Membership and its Association. This includes compulsory participation in Club Premierships from all Metro Clubs and a strong emphasis for all Regional Clubs to participate in Country Pennants.
    • Clubs have a responsibility to resolve complaints and disputes involving them, or their Members, and associated organisations or businesses effectively, and in accordance with Swimming WA/Swimming Australia policies. Clubs commit to minimise the adverse effects on all; and as far as possible, ensuring a positive outcome for all concerned.
    • We are aware that you, our Club volunteers, have significant time constraints. Therefore, a simple statement addressing your Club’s commitment to abiding by the Swimming Australia/Swimming WA current policies will ensure compliance for your Club. The published procedures and information will provide your Club with a step-by-step guide through the policy to enable easy adoption.
  • National Insurance Program
  • Swimming WA affiliated clubs and their members are covered by Swimming Australia's National Insurance Program provided by Marsh. Affiliated clubs need to ensure that their members are registered with Swimming WA to be covered under the policy.

    More information about the National Insurance Program can be found here.

    Club/Region Certificate of Currency

    What is Public Liability Insurance?

    Public Liability insurance is designed to protect you and your Club from legal and / or medical costs that arise from an incident connected to your activities.

    It protects you against the financial risk of being found liable to a third party for death or injury, loss of or damage to property or ‘pure economic’ loss resulting from your negligence.

    Liability insurance is absolutely essential to every business owner and sports Club.

    What cover is typically provided within an extended Public Liability policy?

    Public Liability coverage can have up to three different sections:

    • Public Liability – legal action against the Insured for breached duty of care.
    • Products Liability – legal action against the Insured for sale of faulty products.
    • Errors and Omissions – legal action against the Insured for negligent acts / advice.

    You will generally find that you are covered in all areas as part of a standard Public Liability policy.

    What cover is typically excluded from a Public Liability policy?

    Gross Negligence

    If your business or Club is not deemed to be a safe environment caused by deliberate neglect then your policy may become void. In this instance, you are personally liable for the financial burden of the liability claim.


    Claims have an excess of $1,000. Claims of a sexual molestation nature attracts a $10,000 excess.

    This excess is not covered by the insurance policy.

    Errors and Omissions

    Professional Indemnity insurance is designed to cover you in the event of a claim made against you because of professional negligence caused by mistakes, bad advice or general poor workmanship.

    It provides indemnity cover if a person suffers a loss – either material, financial or physical – directly attributed to negligent acts.

    Examples of Public Liability Claims

    Example 1 – a sporting participant sustains a knee injury after tripping in a pothole on a sports field whilst participating in a game. He sues the Club for failing to provide a duty of care to the participants and their playing conditions.

    Example 2 – a parent is walking around the pool deck and trips on an extension lead that the Club has run along the ground to power a starting machine. He suffers personal injury and sues the Club for negligence.

    What is Negligence?

    Negligence is doing something without a reasonable amount of care, or failing to do something which might reasonably have been done to prevent the incident.

    Are trial members covered to swim at your club?

    Yes, prospective/trial members are covered under the Insurance Program for up to four weeks from initial approach. After the four week period they will need to become a member in order to be covered by the Program.

    Certificate of Currency

    You can obtain a copy of your Certificate of Currency (to confirm your Public Liability insurance) by clicking here.

    Hot tip…

    As soon as an incident occurs that could result in a potential claim, contact Marsh and they can provide assistance with the claims process.

    Did you know…

    A Public Liability policy protects you anywhere in Australia, and in most countries overseas. But you will need to confirm this within your own policy wording.

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