Club Resources

Please see below available Club Resources. 

Resources

  • 2021/22 Affiliation
  • Club/Region affiliation applications for the 2021/22 Season are due no later than 25 June 2021.

  • Club Administration Forms
  • See below commonly used Club Administration Forms. If you need assistance with any of these Forms, please contact the Swimming WA office on 08 9328 4599.

     

     

     

     

  • Mutual Obligations
  • Swimming WA Membership/Affiliation – Mutual Obligations:

    As the State body for swimming in Western Australia, Swimming WA is committed to growing and strengthening the sport in our State. Swimming WA is one of the leading sporting organisations in Western Australia, representing 75 Clubs and more than 12,000 Members across the State.

     

    Since it was founded in 1902, Swimming WA has benefited greatly from the service, visionary contributions, integrity, and philanthropy of many volunteers, supporters and businesses. This generosity has helped serve current and past generations of Western Australians.

     

    Our vision is to establish swimming as the premier summer sport in the State by making it an essential part of the Western Australian way of life. In order to achieve this, Swimming WA will be equipped with the resources to inspire our swimmers and enable our Clubs to achieve excellence in the sport of swimming. Such achievement relies on a positive and open relationship with its Members. Therefore, Swimming WA would like to clarify expectations and commitments to our Membership, their associated Clubs and organisations, and vice a versa:

     

    Swimming WA will:

    • Energetically and consistently work to sustain and advance Swimming WA’s mission and vision through integrity, values, purpose, quality and reputation;
    • Actively grow participation in the sport of swimming in Western Australia;
    • Support and enhance the sustainability of Swimming WA and its Clubs providing guidelines, resources and tools to assist with excellence in governance;
    • Align infrastructure development and access with growth in participation;
    • Deliver competition Meets and corporate events to the highest standards;
    • Support and sustain high performance by WA swimmers, Coaches and officials;
    • Progressively and inclusively lead swimming and other aquatics sports in WA through lobbying and excellence in governance and management.

     

    In return, Swimming WA Clubs will support Swimming WA by:

    • Adhering to the Swimming WA/Swimming Australia Limited (SAL) policies. In particular, Club Committee Members should be fully informed of the responsibilities of the following three policies:
      • Safe Sport Framework;
      • Privacy policy and;
      • Gambling, Betting and Match Fixing policy.
    • Act as ambassadors of the sport conducting ourselves in word, and deed – whether as Committee Members, volunteers or swimmers. Swimming WA Members are bound by the Swimming Australia Codes of Conduct, which again can be found on the above website.
    • Club Presidents are expected to actively engage in the Annual General Meeting, quarterly Presidents’ forums, Annual Swimming WA Conference and the Westpac Swimmer of the Year Awards. Club Presidents have a duty to be fully informed in the contents of the Annual Report and the Swimming WA Board’s recommendations.
    • Willingly interact and participate in all Swimming WA initiatives, creating a strong collaborative relationship between the Membership and its Association. This includes compulsory participation in Club Premierships from all Metro Clubs and a strong emphasis for all Regional Clubs to participate in Country Pennants.
    • Clubs have a responsibility to resolve complaints and disputes involving them, or their Members, and associated organisations or businesses effectively, and in accordance with Swimming WA/Swimming Australia policies. Clubs commit to minimise the adverse effects on all; and as far as possible, ensuring a positive outcome for all concerned.
    • We are aware that you, our Club volunteers, have significant time constraints. Therefore, a simple statement addressing your Club’s commitment to abiding by the Swimming Australia/Swimming WA current policies will ensure compliance for your Club. The published procedures and information will provide your Club with a step-by-step guide through the policy to enable easy adoption.
  • Insurance
  • What is Public Liability Insurance?

    Public Liability insurance is designed to protect you and your Club from legal and / or medical costs that arise from an incident connected to your activities.

    It protects you against the financial risk of being found liable to a third party for death or injury, loss of or damage to property or ‘pure economic’ loss resulting from your negligence.

    Liability insurance is absolutely essential to every business owner and sports Club.

     

    What cover is typically provided within an extended Public Liability policy?

    Public Liability coverage can have up to three different sections:

    • Public Liability – legal action against the Insured for breached duty of care.
    • Products Liability – legal action against the Insured for sale of faulty products.
    • Errors and Omissions – legal action against the Insured for negligent acts / advice.

    You will generally find that you are covered in all areas as part of a standard Public Liability policy.

     

    What cover is typically excluded from a Public Liability policy?

    Gross Negligence

    If your business or Club is not deemed to be a safe environment caused by deliberate neglect then your policy may become void. In this instance, you are personally liable for the financial burden of the liability claim.

    Excess

    Claims have an excess of $1,000. Claims of a sexual molestation nature attracts a $10,000 excess.

    This excess is not covered by the insurance policy.

     

    Errors and Omissions

    Professional Indemnity insurance is designed to cover you in the event of a claim made against you because of professional negligence caused by mistakes, bad advice or general poor workmanship.

    It provides indemnity cover if a person suffers a loss – either material, financial or physical – directly attributed to negligent acts.

     

    Examples of Public Liability Claims

    Example 1 – a sporting participant sustains a knee injury after tripping in a pothole on a sports field whilst participating in a game. He sues the Club for failing to provide a duty of care to the participants and their playing conditions.

    Example 2 – a parent is walking around the pool deck and trips on an extension lead that the Club has run along the ground to power a starting machine. He suffers personal injury and sues the Club for negligence.

    For any questions about your insurance coverage, please don’t hesitate to call the Association in the first instance on (08) 9328 4599.

    Club portal link

     

    What is Negligence?

    Negligence is doing something without a reasonable amount of care, or failing to do something which might reasonably have been done to prevent the incident.

    Certificate of Currency

    You can obtain a copy of your Certificate of Currency (to confirm your Public Liability insurance) by visiting the club insurance portal.

    Hot tip…

    As soon as an incident occurs that could result in a potential claim, contact JLT Sport and we can provide assistance with the claims process.

    Did you know….

    A Public Liability policy protects you anywhere in Australia, and in most countries overseas. But you will need to confirm this within your own policy wording.

  • SWA Brand and Logo
  • Clubs can access the Swimming WA logos at this Dropbox link

    All Clubs are encouraged to incorporate the Swimming WA logo in their branding and Club uniforms. For advice on how to do this please refer to the Swimming WA Brand Guidelines (link below). Please ensure you receive sign off on logo use by Swimming WA before going to print/manufacture - email waswim@wa.swimming.org.au including all details of proposed logo use.

    SWA Brand Guidelines 

  • Safe Sport Resources
  • True Sport
  •  

    Swimming WA has teamed up with the Department of Local Government, Sports and Cultural Industries to support True Sport. True Sport is a program that supports local sporting clubs and associations to promote the value of sport to the wider community. 

    True Sport’s eight values can be included in codes of conduct, policies, newsletters, awards, signage and social media posts to remind people how their club/association wants people to behave on and off the field. Swimming WA Affiliated Clubs receive True Sport resources co-branded with Swimming WA logo

    More information about the True Sport message click the logo above.

  • Memorandums of Committee Meetings
  • Please read the important information and decisions made by the SWA Operational Committees below.

    Competition and Planning

    March 2019

    includes: 2020 Hancock Prospecting Australian Age Swimming Championships, SunSmart Club Premierships, SWA Sanctioned Winter Meets, State Championships, SunSmart Summer Club Clash

    September 2019

    includes: Club Premiership Review, SWA Meet for Sunday 21 March, Zone Meets, Schedule of Events at Qualifying Meets, Age Eligibility at State Championships, State Long Course Qualifying Times, Swim Central Nationals Entries

    October 2019

    Club Premiership update, Country Pennants Update, Swimming WA Meet March 2020, Swimming WA Qualifying Meet Update, State Open Age Eligibility, National and Interstate Entries, Asia-Pac Super Splash. 

    Country Swimming

    May 2019 (amended August 2019)

    includes: Changes to Country Pennants Rules (effective March 2020)

     

    High Performance

    August 2019

    includes; Relay Policy, New System Motion Analysis System and Performance Dashboard

    Multi-Class Advisory Group 

    The next Multi Class Advisory Group will be held in October 2019.

    Open Water Swimming

    The next OWS Committee Meeting will be 17 September 2019. 

     

    Technical Education Officials

    February 2019 

    includes; SWA Meets food and beverage, Technical Officials Forum, assessment procedures, Technical Officials Appointments for Winter 2019

    April 2019

    includes; Westpac Swimmer of the Year Awards, Officials School payments, prompt marshalling

  • Swimming WA SunSmart Policy
  • Swimming WA in partnership with Healthway and SunSmart have collaborated to create a positive and successful SunSmart Policy. 

    If your Club is hosting a meet at any level or establish a SunSmart policy Swimming WA recommends following the below link to ensure Membership SunSmart safety. 

  • Champion Club of the Year Criteria
  • Swimming WA Ambassador Request Form
  • Participation Design Toolkit
  • Sport Australia's Participation Design Toolkit includes information, resources and tools to help sports develop effective participation plans and design products that focus on creating an enjoyable experience for all participants and volunteers.

    For more information, please click here.

     

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